ABSTRACT

This project work, is a computerization of cash receipt system of an organization. It entails maintaining database files of different sources of receipt whose scope and limitation are based on.

            Sales and purchases Receipts/Invoices inquiry on Total Balance and generation of report.

            But before we venture into that, attention should be drawn to the introductory part, the literature review and later the analysis of the existing system and the design of the new system.

            Since, there is constrain in time, this project will not go on exhaustive treatment of every expected module, rather will represent only sales and purchases receipt modules with two other operational modules subset of the broad menu.

            Nevertheless, there is provision for onward development of those expected modules and for other sources of receipts and other operations to suit any organization.

            It is not the intention here to treat each module separately hence the entire project is menu driven to cover some of the facilities present.

            Lastly, it is an optimistic fact that after going through the text, one would be able to

1. Know what is achieved
2. Having a clear knowledge of the project organization in relation to other sources and problems.

TABLE OF CONTENTS

Title page       

Abstract

Table of content.

CHAPTER ONE

Introduction   

1.1       Justification of the project     

1.2       Purpose of the study  

1.3       Statement of the problem                  

1.4       Scope of the project

CHAPTER TWO Literature Review CHAPTER THREE Description and analysis of the existing system        

3.1       Introduction

3.2       Definition of System Analysis           

3.3       Data Gathering          

3.4       Preliminary Report     

3.5       Analysis of Data                    

CHAPTER FOUR Design of the new system

4.1       Design Phase

4.2       Top Down Approach

4.3       Design Particulars                                          

4.4       System Specifications

CHAPTER FIVE Implementation          

Introduction

CHAPTER SIX 5.1       Documentation                      

5.2       Constraint (limitation)            

CHAPTER SEVEN Recommendation and Conclusion                 

  CHAPTER ONE

1.0       INTRODUCTION

Cash receipt generating system is a viable source in any business organization and ventures and so on, its main purpose is to maintain a more reliable records of money coming into the organization firm and money going out from the firm. This is look upon the view that the business organization must have that exchange market with each other. It is a sore fact that the most have been a contract of which, there is an obligatory task that stands the terms of agreement it could be a payment to their client or partners or from their client who pays into their own account. Another thing matters weather it will be cash without remark balance or install mental and how many installment it is going to be.

            This is clearly stated in the organization activities and manner of operation. When ever there is payment, there is also the issuing of receipts this is centered on the writing of what each party has in stock.

1.1       JUSTIFICATION OF THE PROJECT

For there to be a computerized business operation, the business most be look upon in new way of existence. No only being concerned with customers, prices output and so forth one should also consider the fact that data forms, information flows, procedures etc. it is momentous on the basic fact that computers are used as a coexisting element to information systems. This application is effective and productive because it enhances to process a more better information system (Automated)

            On this work, we shall basically lok upon the possibility of making the outline orderly model of designing effect changes. The process of changing system is systematic such that it is a repetitive process. It is a fact to say that every system has what is called life cycle especially information system. By reviewing and modifying them, we say. It is a system development cycle. The routine is always cyclical. It is on the system development that the familiar input processing output feedback pattern of all systems. The system development contains the output which consist of various organization information systems. The feedback components helps evaluate the effectiveness of the system in terms of changing requirements.

IN THE PROCESSING COMPONENTS WE HAVE THREE PARTS

System Analysis

System Design

System Implementation.

            None of these parts can be considered apart from the other two. To be courtesy, I would say that the activities involved in system development is interlinked set.

1.2       DEFINITION OF PURPOSE

The rate of accepting different sources of receipt by the topic of term paper into an organization keeping track of the files can at any time operates the organizations and clients financial report.

1.3       STATEMENT OF THE PROBLEM

            Cash Receipt system of Rorban Stores LTD is to keep records of all receipts of purchases and sales made.

            By so doing, they keep information concerning each transaction such as the name of client, address, data of transaction, description of goods. Quantity of goods, model number of the goods, the amount of the goods.

            Inside this record the company can then know the financial reports of both the clients and the organization itself.

1.4       SCOPE (DELIMITATION) OF THE PROJECT

This term paper is basically restricted to Rorban Stores LTD, as a case study for the term paper. Looking Rorban Stores, the cash receipt systems is restricted only to the

1. Purchase receipt and or invoices
2. Sales receipts and or invoices

    Other organization may run a different receipt system. At this term paper we shall base only on sales and purchases.

SCOPE OF PURCHASES

            Out of the interview with the Accountant and sales manager of Rorban stores LTD I discovered that the organization do not keep any record on credits when purchases are made. Therefore the term paper multiples the idea of computing credit in the purchases.

            It will be right to say that ROBAN stores do not go into purchasing on credit to avoid keeping much records that most often conflict matters.

  SCOPE OF SALES

There is a particular sales file for all the buyers and dealers (companies that buy from them) that buy on cash. It also maintain a separate buyer’s sales creditors file, that is kept by the company. Therefore the term paper is basically on the above mention area as in sales. By this the company maintains one purchase data base file and three sales data base files a total of four database files